Start with the contracting party
KVK recommends comparing the name and KVK number in the contract with the Trade Register. For officers, do not rely solely on a branch registration. If a legal entity is listed as director, you may need further information about who represents it. See the holding and operating company guide.
Fictional situation: individual authority
A fictional extract lists Person A as individually authorised for Business A. This describes a different situation from ‘jointly authorised’. Read any restrictions and references to supporting documents too. Record the wording in your file; do not assume individual authority covers an action outside the authority described.
Fictional situation: joint authority
A second fictional case lists Person B as jointly authorised with another director. One signature does not yet show how that joint requirement was met. Check who must act together and which documents clarify this. For a power of attorney, also check the action, any financial limit and other restrictions. An example amount is not a general statutory threshold.
When do you need more information?
A current extract helps you read the registration, but this article does not decide whether your specific contract is legally valid. Ask a legal adviser about unclear authority, references to articles of association or additional authorisation before signing. An absent name alone also does not justify concluding here that a person can never act for the business.
Checks before signing
- Does the contracting party match the name and KVK number?
- Which person or legal entity is listed as an officer?
- Which joint requirements, authorisations or limits still need clarification?
Sources and review
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